AI Phone Ordering, Takeout/Delivery & Reservations

Missed calls during rush hours mean missed revenue. An AI voice agent answers every call 24/7 with a consistent flow for phone orders, takeout, delivery, and phone reservations—plus real-time menu validation, digit-by-digit phone confirmation, and a final readback to reduce mistakes and refunds.

Phone ordering Takeout Delivery Phone reservations 24/7 no missed calls Digit-by-digit phone confirmation Menu validation + substitutions Delivery radius + fees DoorDash / Uber integration (optional)

Great for: quick service, takeout shops, bubble tea, multi-location brands, bars & grills, high-demand reservation restaurants

Are you dealing with these problems?

  • Missed calls during peak hours = lost orders
  • Inconsistent order-taking leads to mistakes, refunds, and re-makes
  • Training new staff takes time and quality drops with turnover
  • Customers repeat phone/address/reservation details—bad experience

24/7
answers calls
Consistent
order/reservation flow
Validates
menu/modifiers/subs

Solution: a 24/7 AI voice agent for orders & reservations

A structured conversation guides every call: confirm takeout/delivery/reservation intent, collect details step-by-step with validation, then read back a summary for confirmation—reducing errors and disputes.

Core capabilities

  • 24/7 answering + peak overflow: fewer busy signals and missed calls
  • Real-time menu validation: items, sizes, modifiers, and substitutions
  • Digit-by-digit phone confirmation: fewer contact errors
  • Final order readback: fewer mistakes, re-makes, and refunds
  • Phone reservations: date/time/party/name/phone + reservation policy responses
  • Delivery radius & fees: per-store limits/fees with optional platform delivery integrations

Measurable outcomes (you can track)

  • Higher answer rate and recovered missed-order revenue
  • Improved order accuracy (fewer re-makes/refunds)
  • Lower average handle time (AHT)
  • Less front-of-house load during peak hours
  • Higher reservation completion with fewer back-and-forth calls

How it works: phone orders, takeout/delivery, and reservations

Ordering flow (takeout / delivery)

  1. Greeting + intent: takeout or delivery?
  2. Capture items and quantities (customers can keep adding)
  3. Validate menu: item/size/modifiers/substitutions
  4. Confirm phone number (digit-by-digit)
  5. Delivery details: address/unit notes (optionally validate radius/fees)
  6. Read back the order summary (and total if available)
  7. Final confirmation → submit the order

Reservation flow (phone reservations)

  1. Greeting + intent: making a reservation?
  2. Collect: date, time, party size
  3. Collect: name and phone (digit-by-digit confirmation)
  4. Respond: reservation rules (hold time/no-show/cancel policy)
  5. Read back the reservation summary → confirm
  6. Done: confirm success (optional SMS confirmation)

Call flow examples

Greeting: “Thanks for calling {Store Name}. Is this for takeout, delivery, or a reservation?”

Capture items: “Great. Please tell me the first item and quantity.”

Size/modifiers: “For {Item}, what size would you like? Any add-ons or upgrades?”

Menu validation: “Just to confirm, the closest available option is {Option}. Does that work?”

Phone confirmation: “What’s the best phone number? I’ll confirm digit-by-digit.”

Readback: “I heard (###) ###-####. Is that correct?”

Summary: “Here’s what I have: {Summary}. Is everything correct?”

Done: “Perfect—you're all set. Thank you!”

Key features (works for QSR and restaurants)

No missed calls—even at peak

Answers 24/7 with peak overflow handling, so busy signals don’t turn into lost orders or reservations.

Fewer mistakes: validation + readback

Validates items/modifiers/substitutions and reads back the final summary to reduce re-makes and refunds.

Reliable contact: digit-by-digit confirmation

Confirms phone numbers digit-by-digit for reliable delivery updates, changes, and reservation notices.

Real-world fallbacks

  • If unclear: ask to repeat or guide with choices
  • After hours: share business hours and take messages (optional)
  • Special requests: capture notes and set expectations
  • Escalate to a human when needed (optional)

Integrations (optional)

  • POS / order management APIs
  • SMS confirmations (order summary, pickup time, reservation details)
  • Delivery platforms (DoorDash / Uber)
  • Analytics exports (CSV / dashboards)

Frequently asked questions

Yes. The conversation stays open so customers can add more items until they confirm the final order.

The system validates items/modifiers in real time and guides the customer to the closest available option when something isn't on the menu.

Yes. The assistant confirms the number digit-by-digit to reduce errors and missed follow-ups.

Yes. The assistant confirms takeout vs delivery, collects address/unit details when needed, and performs a final readback before submission.

Yes. It captures date/time/party size/name/phone and can respond with reservation rules, then reads back the summary for confirmation.

Yes. Configure radius (km) and flat fees per store for self-delivery, DoorDash, or Uber, and calculate eligibility using the store address.

A single-store pilot typically takes 1–2 weeks. Multi-store rollouts usually take 4–8 weeks depending on integrations.

Ready to plan your rollout?

Share your store type (QSR/restaurant/multi-location), whether you need delivery and reservations, your menu, and peak call volume. We’ll propose the fastest path from pilot (POC) to production.

Or email service@biogrouptec.com